Attention Vendor Portal Users: Effective Monday July 20th the "Sales and Inventory" reports will be modified to include SKU's that have been coded as inactive in our systems, but where we still own inventory or have pending orders in place.
Items we regard as "active" (items we will have ongoing orders for) show a Status code of "AR' or "AN" while items that are "inactive" (items we are discontinuing) will show a status code of "IS" or "IC" or "DE".
Please contact the buying team with questions regarding item status and disposition.
ATTENTION VENDORS: AN UPDATE TO THE VENDOR POLICY HAS BEEN ISSUED See Release Notes following: The full version of the Vendor Policy Manual is available online at www.sgvendors.com by clicking "Documents" then "Downloads" from the main menu and opening the "Vendor Policy Manual" folder.
Sections updated in Release 09b, Effective May 15th 2009
5.1 - DOMESTIC ROUTING GUIDE
§ Updated Shipping Window/Compliance to Ship Date guidelines and compliance to Ship Date
§ The seller is responsible for shipping the merchandise to the location printed on the purchase order for delivery no earlier than the Ship Date noted on the Purchase Order and no later than the Cancel Date on the purchase order.
§ Goods will be considered EARLY if shipped 1 (ONE) day or more prior to the Ship Date listed on the purchase order.
§ Goods will be considered LATE if shipped 1 (ONE) day or more after the Cancel Date listed on the purchase order.
§ Goods shipped between the Ship Date listed on the purchase order and the Cancel Date listed on the purchase order will be considered ON TIME.
NOTE TO HALLOWEEN VENDORS: Halloween Vendors with payment terms of Net November can continue to ship and deliver goods early without penalty for early shipping. Penalties will only apply for late orders.
For Halloween vendors not on Net November payment terms, orders issued prior to April 10th will be subject to a charge back if the goods arrive prior to the PO Ship Date or after the PO Warehouse Due Date. Orders issued after April 10th will be subject to charge back if not shipped between the PO Ship Date and PO Cancel Date.
5.3 - DIRECT TO STORE SHIPMENTS
§ Clarified requirements for Direct to store shipments on EDI 810 and EDI 856, and requirements for Direct to Store Vendors participating in Auto-Receipt program.
5.2 - DIRECT IMPORT ROUTING GUIDE
§ Updated contact information for Freight Forwarder.
NON COMPLIANCE CHARGEBACK SCHEDULE
§ Updated selected charges:
§ INFRACTION CODE #’s: 3, 3A, 5, 7, 8, 9, 10, 11, 11A, 12, 13, 14, 15, 15A, 18, 20, 21. Increase all per unit charges from $.30 to $.35
§ INFRACTION CODE #’s: QUALITY CONTROL (Domestic). Increase labor charge per hour from $25 to $35
§ INFRACTION CODE 37- Not shipping with the specified carrier listed on a collect purchase order. Chargeback: Difference in freight cost plus $250.00
§ INFRACTION CODE 38- Shipping collect on a consolidation linehaul prepaid by Spencer’s when the purchase order is prepaid by vendor. Chargeback: The freight cost for the movement of the shipment
§ INFRACTION CODE 39- Shipping collect on an LTL shipment when the purchase order is prepaid by vendor. Chargeback: All freight cost plus $250.00
§ INFRACTION CODE 40- Vendor exceeds time limit to load a truckload when purchase order is collect to Spencer’s. Chargeback: Vendor pays detention charges.
§ INFRACTION CODE 41- Excess freight charges incurred as a result of incorrect classification. Chargeback: Difference in the freight cost of the classification plus $250.00.
§ INFRACTION CODE 42- Misdirected shipment – orders shipped to the wrong location. Chargeback: All freight cost plus $250.00
§ INFRACTION CODE 43- Multiple collect shipments within a 48 hour period. Chargeback: All freight cost
ATTENTION DIRECT IMPORT VENDORS: Spencer Gifts LLC and Spirit Halloween will be transitioning to APL Logistics for freight forwarding services. APL Logistics will begin accepting bookings starting May 01, 2009.
Vendor contacts are currently receiving invites to have their origin partners attend training seminars in Hong Kong, Yantian, and Shanghai April 20th through April 24th.
For vendors that are unable to have local partners attend the seminars, we'll be sending out the details on locations and booking process next week and posting the information on our vendor portal on April 11th. . Contact information for APL Logistics locations is available at: http://www.apllogistics.com/wps/portal/apll/locations
Prior to May 01, 2009 vendors can continue to book with the Forwarder currently listed in our vendor policy manual, Century Distribution Systems. Contact information for Century Distribution Systems locations is available at http://www.cds-net.com/offices.aspx
ATTENTION HALLOWEEN VENDORS: A correction has been issued for section 3.3 HALLOWEEN MERCHANDISE PACKAGING. Please note that the mil on standard costume bags should be .12 mm not 1.2 mm, and oversize costume bags should be .15 mm, not 1.5 mm as originally listed in the November policy update. Updated policy sections have been posted showing the correct information for mil strength on costume bags.
We have also updated the contacts for Halloween packaging artwork submissions and/or questions as follows (Please do not e-mail the buyers directly):
AccessoriesMakeupSubmissions@spencergifts.com
costumesubmissions@spencergifts.com
maskwigsdecorsubmissions@spencergifts.com
DOMESTIC VENDORS - Effective November 1st 2008 Spencer’s began implementation of an automated invoice reconciliation that requires all domestic order Invoices to be sent electronically (via the EDI 810 Transaction), and will require all vendors to be up to date with providing timely accurate advanced shipping notices (via the EDI 856 Transaction).
Direct to Store Vendors need to transmit one EDI 810 invoice per PO/STORE. Vendors should contact the EDI support desk with any questions or concerns.
Spencer’s IT Help Desk
(M-F 9am-5pm Eastern Time)
(609) 645-5758
Email – SGLLCEDI@spencergifts.com
NOTE TO HALLOWEEN VENDORS: Halloween Vendors with payment terms of Net November can continue to ship and deliver goods early, without penalty for early shipping, penalties will only apply for late orders. will be subject to charge back if not shipped between the PO Ship Date and PO Cancel Date.
For Halloween vendors not on Net November payment terms, orders issued prior to April 10th will be subject to a charge back if the goods arrive prior to the PO Ship Date, or after the PO Warehouse Due Date. Orders issued after April 10th
Items we regard as "active" (items we will have ongoing orders for) show a Status code of "AR' or "AN" while items that are "inactive" (items we are discontinuing) will show a status code of "IS" or "IC" or "DE".
Please feel free to contact the buying team with questions regarding item status and disposition.